___  Date of race
 ___  Starting time
 ___  Start and finish site(s)
 ___  Race distance
 ___  Course description
      (includes terrain, landmarks, mile markers, elevation)

 ___  Course map (ie Mt Laurel Challenge)
 ___  Course certification number
 ___  Race sanction with USATF/Other (Insurance)
 ___  Sponsoring/Assisting organizations listed
 ___  Municipalities listed

 ___  Age/Awards categories listed
 ___  Awards/Prizes listed (with depth in each category)
 ___  Team categories/prizes listed
 ___  Corporate team listed (team rules spelled out)
 ___  Amenities (T-shirt, etc., with limits) listed

 ___  Refreshments
 ___  Time/Location of awards ceremony listed
 ___  Race information headquarters/Telephone number listed
 ___  Direction to the start
 ___  Entry fee (Mon-refundable), Entry deadline, Post entry procedures,
 ___  Mail address & deadline, Check payee listed

 ___  Race limit (if applicable) listed
 ___  Clinics, other related activities listed
 ___  Entry information includes: Name, Address, Telephone, Age &
 ___  Date of Birth, Sex, Special Category & Team Designation,
 ___  Estimated Time, USATF #, T-Shirt size (where applicable)
 ___  Waiver of Liability, Signature (parent or guardian's if under 18)

Ten years ago, we received a Checklist for Race Directors from New England Runner
and have used it as our template ever since. We are grateful to New England Runner for
being a leader in Road Race Management and Marketing.

      PROMOTION

 ___     Entry forms
 ___     On-Line Listing  www.plattsys.com
 ___     Posters
 ___     Press announcement (calendar listings)
 ___     Local newspaper
 ___     Hartford Courant
 ___     New England Runner Magazine
 ___     National magazines (ie Runners World)
 ___     Running store/center distribution
 ___     Health club distribution

 ___     Runners mailing Request Mailing Lists
 ___     Club mailing
 ___     TV/Radio public service announcements
 ___     Press releases
 ___     Neighborhood flyer
 ___     Advertisments
 ___     Race Photographer

The most effective promotion is to travel to area races starting two months before your

event and hand out flyers.

  PRE-RACE 

  ____ Municipal permits
  ____ State permits
  ____ Sanctions (USATF / RRCA)
  ____ Course measured
  ____ USATF Course Certification obtained
  ____ Course miles marked
  ____ Signage prepared for course & race site
  ____ Liability insurance (USATF Sanction)
  ____ Police liaison/details arranged

  ____ Registration systems established
  ____ Entry forms maintained in alphabetical order
  ____ Volunteer committees established and captains appointed

     ____   Registration
     ____   Publicity & Promotion
     ____   Sponsors & Donations
     ____   Timing & Scoring
     ____   Medical
     ____   Aid Stations
     ____   Course Security/Marshals/Communication
     ____   Results
     ____   Awards
     ____   Refreshments/Clean -up.

  ____ Fire department notified
  ____ Hospital/Ambulance service notified
  ____ Press/Course vehicles obtained
  ____ T-Shirt obtained
  ____ Race numbers/safety pins obtained

  ____ Runner's information letter sent (if budget allows):

     ____    Race number or number pick-up info
     ____    T-Shirt/race packet pick-up info
     ____    Transportation/Parking info
     ____    Clinics/related activities info
     ____    Medical/weather info
     ____    Timing/seeding procedures
     ____    Course map with mile markers and aid stations
     ____    Clothing/check-in/changing facilities/showers
     ____    Awards ceremony schedule/location
     ____    Results posting/mailing procedures
     ____    Sponsor/contributor identification/Thank yous

RACE DAY -

  ___  Course/informational signs posted 

       Lime is a very cheap and effective way to mark the course..

  ___  Volunteer/Official area assembled
  ___  Tables/Chairs/Signage posted
  ___  Coffee/Refreshments
  ___  T-Shirt/Official designation
  ___  Instructional briefings prepared

  ___  Press area assembled:
       Tables/Chairs/Signage posted

  ___  Pre-registered runners list/printout posted

       Create Runner Packet with Race Number, Pins, Advertising, Hand-Outs, 

       Race Flyers from upcoming races

       Hand Out T-Shirt separately.

  ___  Late race packet pick-up areas
       (alphabetical or by race number)

  ___  Post-Registration areas assembled:

  ___  Put the following materials on a separate table

         Entry Form
         Writing materials (Pencils/Pens)

         Course Map (Make a 100 ++ copies) - It may just save your race from a

         competitor making a wrong turn.

  ___  Create a separate location (tables) for:

         Race-Day Registration 
         Race numbers/pins
         Race packets
         Cash box/change fund

  ___  Trouble Table 

         Signature Required / No Age / App Not Received / Other 

        Briefings:

  ___   Registration Crew

        These folks get all the questions: Make sure they know where the

        Start/Finish Lines are, What time the Race Starts, 

        Where the bathrooms are.

  ___   Police briefed
  ___   Course officials briefed
  ___   Start/Finish officials briefed
  ___   Official photographers briefed
  ___   Press/Course vehicle drivers briefed
        

          ___  Press truck with driver & guide
          ___  Lead vehicle with driver & guide  (A Must!!)
          ___  Trail vehicle to pick up drop-outs

   ___  Official starter equipped and briefed
   ___  Start/Finish banner(s) mounted
   ___  Start/Finish review stands assembled
   ___  PA system(s)/bullhorns functioning
   ___  Medical area(s) ready:

          Isolated, covered area near finish area
          Supervising MD & qualified EMTS, nurses
          Communications
          Ice, Ivs, hot & cold fluids, cots, blankets
          

   ___   Rest room facilities in place
   ___   Clothing check-in in place

   ___   Start/Finish line equipment in place:
       

           Pace signs/seeding ropes
           Finish tape
           Chute materials (stanchions & rope)
       

           Digital Clock
           Timers
           Computer systems
           Recording sheets/clipboards for timers & select timers
           Recording sheets/clipboards for bib number recorders
           Tear Off Tag spindles
           Tables/chairs

  ___   Power - Electronic hook-up (computer, PA)

  ___   Water station
   

  ___  Water  stations materials in place:

        Water/electrolyte replacement fluid
        Cups
        Pitchers
        Tables
        Trash bags
        Barrels
        Rakes (to gather used cups)

  ___  Course material in place

        Mile/Kilometer markers
        Directional arrows
        Water/Aid station markers
        Communications equipment/personnel

  ___  Results area functioning:

        Isolated area close to finish line
        Tables/Chairs
        Electronic hook-up (computer)
        Copying machine
        Telephone(s)
        Pre-printed awards/results sheets

  ___  Refreshments area functioning

        Tables
        Trays
        Ice
        Knives, forks, spoons
        Napkins
        Trash barrels

  ___  Awards areas functioning:

        Tables/chairs
        Podium/announcing stand
        PA system
        Awards display area
        Awards arranged in order for distribution
        Results posting board/Area

  ___   POST RACE

       Volunteer/Officials party
       Clean-up accomplished (course & staging area)

       Press release (initial)
       Post race Stories/Photos (follow-up)

       Post race mailings (participants) 
       Thank you letters

       Post race evaluation meeting
   

    Platt:Timing:Systems 1-860-645-1476 email at plattsys@snet.net  

Web site of the Catman :      www.plattsys.com

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